ORGANIZATION
10.43
New 11-06
International Programs
335-2541
PDF link
ADMINISTRATION
The Education Abroad Office of International Programs administers and coordinates faculty-led study abroad programs for the University.
International Partnership Agreements
International Partnership Agreements (IPAs) are processed in accordance with procedures in 10.42. In addition to applicable procedures in that section, individuals and departments initiating faculty-led study abroad programs are responsible for applying the following procedures.
Education Abroad Office
The Education Abroad Office within International Programs works with the appropriate department and college to develop and monitor all faculty-led study abroad programs. Working together, the Education Abroad Office and the faculty director implement and administer the program.
When developing a faculty-led program, contact the Education Abroad Section for assistance. Refer to the following website for more information:
AGREEMENT REQUIREMENTS
Any faculty-led study abroad program involving a third-party provider and/or educational institution requires the completion of an IPA. (See 10.42.) The Education Abroad Office of International Programs is responsible for agreement development for faculty-led study abroad programs and related third-party payments. These agreements define all aspects of for-credit WSU programs between a specific college or academic unit of WSU and a third-party provider and/or educational institution in the US and/or in foreign countries.
Agreements must address:
- Program description;
- Selection of participants;
- Duties of each party;
- Costs, billing, refund and payment procedures;
- Dates of service;
- Emergency preparedness; and
- Insurance and liability.
PROCEDURES
Procedures for faculty-led study abroad program development are outlined briefly below:
- Faculty develop a faculty-led study abroad program proposal and submit it to the Education Abroad Office. Preferably, the proposal should be submitted 12 to 18 months in advance of departure.
- The Education Abroad Office assists with developing a preliminary program budget addressing roles, responsibilities, personnel, itinerary, salaries, benefits, tuition, travel, housing, source of funds, third-party providers, and other required resources.
- The Education Abroad Office and the faculty-led director meet with the department chair, college dean, and area finance officer to obtain all necessary approvals for the program.
- The faculty-led director circulates the program proposal and draft budget for review and signatures and returns the documents to the Education Abroad Office. Following program approval, Education Abroad develops the faculty-led study abroad student application and marketing materials.
- With faculty assistance the Education Abroad Office develops the necessary IPAs and final budget which is reviewed, approved, and signed by International Programs and the appropriate area financial officers. The IPAs are then circulated for approval signatures.
Additional Approvals
In addition to required approvals for any international agreement (see 10.42), these agreements require approval in the following order:
- Director of Education Abroad
- Associate Vice Provost of International Programs
- Business and Finance
- Provost