Washington State University
SAFETY POLICIES AND PROCEDURES MANUAL

LABORATORY SAFETY
4.30
Revised 1-13
Reviewed 7-13
Facilities Services, Operations
335-9000
Environmental Health and Safety
335-3041

Maintenance and Construction Activities in Laboratories

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OVERVIEW

This section provides an overview of the operating procedures which Environmental Health and Safety and Facilities Services, Operations have developed for maintenance and construction activities conducted in laboratory facilities.

The purpose of these operating procedures is to:

For radiological hazards, contact the Radiation Safety Office; telephone 335-8916; or website at:

http://www.rso.wsu.edu/

Procedures and Work Permit

Environmental Health and Safety (EH&S) provides the detailed procedures and a work permit form in the Laboratory Safety Manual, which is the University's general Chemical Hygiene Plan.

To view the EH&S Laboratory Safety Manual web site, go to:

http://ehs.wsu.edu/labsafety/LabSafetyManual.html

Select Section III: Laboratory Facilities; then
Select Subsection E: Facility Services.

The detailed procedures are titled Operating Procedures for Performance of Maintenance/Construction Activities in Laboratory Facilities. See also below.

The work permit form is titled Work Permit for Maintenance/ Construction Activities in Laboratories and is referred to in this section as the Work Permit. See below.

RESPONSIBILITIES

Department Chair/Director

The department chair or director is to ensure that the operating procedures are implemented.

Principal Investigator or Designee

The principal investigator (PI) or her or his designee:

The PI or designee submits the work request through the myFacilities Event Notification System website or by contacting Facilities Services, Operations; telephone 335-9000. The myFacilities Event Notification System website is accessed at:

http://myfacilities.wsu.edu

NOTE: The requester must use the Internet Explorer browser version 5.0 or higher in order to submit project requests through this website.

If an area cannot be decontaminated, the PI or designee is to contact Environmental Health and Safety (EH&S) for recommendations and standard operating procedures.

NOTE: If the department resumes research activities in the authorized work zone before maintenance/construction activities are completed, the PI or designee must clear and decontaminate the area and submit a new Work Permit to Facilities Services, Operations.

Facilities Services, Operations

Facilities Services, Operations:

http://facops.wsu.edu/

Employee or Student

The employee or student:

To view the operating procedures document in the online Laboratory Safety Manual,Section III.E, go to:

http://ehs.wsu.edu/labsafety/LabSafetyManual.html

Select Section III: Laboratory Facilities; then
Select Subsection E: Facility Services.

Environmental Health and Safety (EH&S)

Environmental Health and Safety (EH&S):

http://ehs.wsu.edu/labsafety/LabSafetyManual.html

Select Section III: Laboratory Facilities; then
Select Subsection E: Facility Services.

PROCESS

Request for Maintenance/Construction

The PI or designee submits a work request for Facilities Services, Operations to perform maintenance and/or construction in a University laboratory.

The PI or designee submits the work request through the myFacilities Event Notification System website or by contacting Facilities Services, Operations; telephone 335-9000. The myFacilities Event Notification System website is accessed at:

http://myfacilities.wsu.edu

NOTE: The requester must use the Internet Explorer browser version 5.0 or higher in order to submit project requests through this website.

See BPPM 80.56 and Facilities Services, Operations for more information.

Primary Steps

After Facilities Services, Operations receives the work request to perform maintenance and/or construction in a laboratory, the following six primary steps must be completed.

Step 1

Facilities Services, Operations contacts the PI or designee before performing maintenance and/or construction work activities.

Step 2

The PI or designee submits a completed Work Permit to Facilities Services, Operations and prepares the authorized work zone where the maintenance and/or construction activities are to be conducted. See below for the definition of an authorized work zone.

Work Permit

The Work Permit For Maintenance/Construction Activities in Laboratories is a tool used to assist in effective communication between the PI or designee, Facilities Services, Operations, EH&S, and personnel entering the laboratory.

Principal investigators or designees obtain and complete the Work Permit form from the Laboratory Safety Manual Section III.E. To view the online Laboratory Safety Manual, go to:

http://ehs.wsu.edu/labsafety/LabSafetyManual.html

Select Section III: Laboratory Facilities; then
Select Subsection E: Facility Services.

Step 3

Facilities Services, Operations discusses and reviews the completed Work Permit with the PI or designee.

If Facilities Services, Operations' personnel are not satisfied with the safety conditions of the authorized work zone or laboratory, Facilities Services, Operations does not proceed with the work activities. The department may contact EH&S for assistance with improving the safety conditions of the work zone or laboratory.

Step 4

When Facilities Services, Operations' personnel are satisfied, Facilities Services, Operations signs and posts the Work Permit at the laboratory entrance and prepares for work activity.

Caution Sign

The CAUTION sign is a tool used to display pertinent information about the construction and/or maintenance activities being conducted in the laboratory.

Facilities Services, Operations provides and completes the caution sign.

Step 5

Facilities Services, Operations conducts the work activity.

Step 6

Facilities Services, Operations performs closeout of work activity.

Detailed Procedures

Detailed procedures for each of the primary steps described above are included in the Operating Procedures for Performance of Maintenance/ Construction Activities in Laboratory Facilities. EH&S provides this document in the Laboratory Safety Manual Section III.E.

To view the online Laboratory Safety Manual, go to:

http://ehs.wsu.edu/labsafety/LabSafetyManual.html

Select Section III: Laboratory Facilities; then
Select Subsection E: Facility Services.

Assistance

Facilities Services, Operations

For assistance, contact the Facilities Services, Operations representative identified on the work permit or the Facilities Services, Operations dispatcher; telephone 335-9000.

EH&S

For assistance, contact the EH&S representative identified on the work permit or the EH&S office; telephone 335-3041.

DEFINITIONS

The following definitions apply to the operating procedures for maintenance and construction activities in laboratories:

Authorized Personnel

Authorized personnel are defined as employees specifically authorized by the PI or designee whose duties require the personnel to enter a laboratory where maintenance and/or construction activities are being conducted.

Authorized Work Zone

An authorized work zone is defined as the area, as identified by the principal investigator, where construction/maintenance activities are conducted (e.g., building, room number, and location). The authorized work zone may be an entire laboratory or a portion of the laboratory.

If a portion of a laboratory is designated as an authorized work zone, areas within the laboratory which are outside of the authorized work zone are off-limits to unauthorized personnel.

Decontamination

Decontamination is defined as the use of physical or chemical means on materials and surfaces to remove, inactivate, or destroy pathogens and/or hazardous chemicals. Decontamination is used to ensure that the materials will not expose employees and students to biological or chemical concentrations above the regulatory requirements. See 2.44, 4.20, 5.10, and EH&S for more information.

Laboratory

Laboratory means:

The laboratory activities involve research and quality control activities. The procedures discussed in this section do not apply to "dry" laboratories such as computer labs.

For the current definition of potentially biohazardous material, see the Biosafety website at:

http://www.bio-safety.wsu.edu/biosafety/potentiallydefinition.asp

See also 2.44, 4.12, 4.20, 5.10, and EH&S for more information.