Washington State University
SAFETY POLICIES AND PROCEDURES MANUAL

RADIATION SAFETY
9.20
Revised 3-02
Radiation Safety Office
335-8916

Authorization to Use Radiation Sources

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APPROVAL
University personnel who wish to use radioactive materials or radiation machines in WSU facilities must obtain prior authorization from the Radiation Safety Committee.
Eligibility
A requirement for eligibility for authorized user status is that the applicant be a permanent employee of Washington State University.

Permanent employees fall into three categories:
The Radiation Safety Committee usually grants requests for authorizations to use sources of ionizing radiation for the purpose of conducting research. Thus requests for authorizations are almost always granted to members of the University faculty. In exceptional cases, the Committee may grant requests for authorizations to members of the classified staff and administrative/professional groups. All requests for authorization will be deliberated thoroughly by the Committee as a whole before a decision is rendered.

The Radiation Safety Committee will not give authorizations to use sources of ionizing radiation to non-permanent employees (e.g., persons on post-doctoral or graduate student appointments). Such individuals are eligible to conduct research under the general supervision of a faculty member who is an authorized user. The supervising faculty member who is an authorized user may be any member of the department involved, including the department chair.
Radioactive Materials

Application Form
Complete an Application to Use Radioactive Materials form to request authorization. Print the master in the PDF version of 9.20.6-11 or complete onscreen and print to obtain supplies of the form.
Routing
Route the completed application to the Radiation Safety Office (RSO).
Renewal
Each individual must resubmit a fully-completed application to the RSO for authorization renewal at least once every two years.
Amendments
Submit an amendment to a current authorization when the authorized user requires:
Use an Application to Use Radioactive Materials form to request an amendment. See 9.20.6-11.
Reduction-in-Scope
The RSO may approve any simple change involving a reduction in the scope of the existing authorization. Examples include a decrease in a possession limit, or the deletion of an isotope or location of use. See the Request for Reduction in Scope of Radioactive Material Use in the PDF version of 9.20.12.
Radiation Machines

Application and Attachment Forms
Complete an Application to Use Radiation Machines form to request authorization. Print the master in the PDF version of 9.20.13-14 or complete onscreen and print to obtain supplies of the form.

Complete and attach a Radiation Machine Registration form to the Application to Use Radiation Machines. Print the master in the PDF version of 9.20.15 or complete onscreen and print to obtain supplies of the form.
Routing
Route the completed application and attachment to the Radiation Safety Office.
Renewal
Each individual must resubmit a fully-completed application and attachment to the RSO for authorization renewal at least once every three years.
Amendments
Submit an amendment to a current authorization when the authorized user requires:
Use the Authorization to Use Radiation Machines and attached Radiation Machine Registration to request an amendment.
Temporary Approvals and Suspensions
The Director of the Radiation Safety Office may grant certain temporary approvals, subject to limitations listed in WAC 246-235-140. The Director may also impose certain suspensions. Decisions of the Director regarding temporary approvals and suspensions are reviewed by the Radiation Safety Committee.
Approvals
The Radiation Safety Committee grants the Director of the Radiation Safety Office authority to temporarily approve:
The Radiation Safety Committee may delegate the Director of the Radiation Safety Office authority to review and temporarily approve the following:
Suspensions
The Radiation Safety Committee authorizes the Director of the Radiation Safety Office to suspend work with radioactive materials or radiation machines when:
The Radiation Safety Committee further authorizes the Director of the Radiation Safety Office to suspend the authorization to use radioactive materials or radiation machines when continuation of the authorization:
Personnel Monitoring Device
Each person who works with radioactive materials or radiation machines completes an Application for Personnel Monitoring Device form. See the form in the PDF version of 9.45.6 and see 9.45 for instructions.
Exposure
Each person having a previous radiation exposure history with another institution must complete and sign an Exposure History Release form. See the form in the PDF version of 9.45.7 and see 9.45 for instructions.

Females of child-bearing age are required to complete the Prenatal Exposure Statement form. See 9.50.
REVIEW PROCEDURE
The Radiation Safety Office reviews each application to ensure that all appropriate information is provided.

Radiation Safety Office personnel inspect the laboratory facilities to ensure that the location is appropriate for the planned uses.

The Director of the Radiation Safety Office submits the application to the Radiation Safety Committee for review.
Committee Review
The committee reviews all applications to determine if:
The committee may request additional information from the applicant to assist in making the final determination.
Final Determination
The committee may impose special conditions or requirements as deemed necessary (e.g., regarding personnel monitoring or surveys).

The decision of the committee is final.

See the PDF master forms:
9.20.6-11: Application to Use Radioactive Materials,
9.20.12: Request for Reduction in Scope of Radioactive Material Use,
9.20.13-14: Application to Use Radiation Machines, and
9.20.15: Radiation Machine Registration
Print or complete onscreen and print as needed