Payroll Services

Benefit Allocation Process

04/01/01

Modify Benefit Allocation Process to Draw at Program Level instead of Program Subprogram

Current logic to determine offsetting allocation account structure:

First, determine budget for offsetting allocation account from expense fund/subfund:

Central Benefits
Pool Budgets  Fund/SF  Location
7901 001-01 Pullman
7910  148-02 ICR
7911  148-03 ICR International
7912  148-05 AFI
7913(New)  148-06(New) EDI(New)
7840  7956  001-13 Tri-Cities
7010  7957  001-17 Spokane
6820  7958  001-15 Vancouver

Next, determine the project for offsetting allocation account.

The program from the expense account becomes the first 2 digits of the offsetting allocation account project. The subprogram converts to two numbers in ascending order.

EXAMPLE:

Program/Subprogram  Project
03A 0301
03B  0302
03C  0303

Comparison of current account structure:

001 01 03A 1143 0001 Expense Account

001 01 03A 7901 0301 Offsetting Allocation Account

Revise Logic:

First, determine budget for offsetting allocation account from expense fund/subfund as shown above.

Next, determine the project for offsetting allocation account:

The program from the expense account becomes the first 2 digits of the offsetting allocation project followed by (probably) "99".

EXAMPLE:

Program/Subprogram  Project
03A  0399
03B  0399
03C  0399

Comparison of account structure:

001 01 03A 1143 0001 Expense Account

001 01 03A 7901 0301 Current Offsetting Allocation Account

001 01 03Z 7901 0399 Revised Offsetting Allocation Account

148 05 01B 1133 7760 Expense Account

148 05 01B 7912 0102 Current Offsetting Allocation Account

148 05 01Z 7912 0199 Revised Offsetting Allocation Account

Create Benefit Allocations on Federal Operating Accounts

Currently, only funds 001, 148-02, 148-03, and 148-05 receive offsetting benefit allocations after each paycycles’ expenses are fed to Accounting. Discussions with Ag Finance and the Budget Office have resulted in a request to modify this process. Modify Accounting Process CAPP1070 for fund 143 (excluding 143-19 Vet Med and 143-34 Water Research) so that the value of the benefit expenses will automatically draw an allocation from an account in a similar manner as currently happens with offsetting allocations on state-funded operating accounts except see last modification in this document.

Add New Logic:

If Area 30 143XX 10A, draw benefit allocation from 9930-7909
If Area 41 143XX 09A, draw benefit allocation from 9941-7909

Lastly, Add New Fund/Subfund Into State Offsetting Benefit Allocation Process

Add 148-06 (new fund/subfund) (Budget 7913) for EDI (Engineering, Design, and Inspection) to the list of funds that would pull from central accounts, and the rules would be the same as 148-02, 148-03, and 148-05, but with a different budget number.

From code provided by IT:

IF FUND = '001'     Budget
        OR FUND-S = '14802'     7910
        OR FUND-S = '14803'     7911
        OR FUND-S = '14805'     7912
        OR FUND-S = '14901'    
        NEXT SENTENCE    
        ELSE    
        GO TO S1100-P99-EXIT.    

In Summary:

Funds 001-XX, 148-02, 148-03, 148-05, and (effective 4/1/01) 148-06 receive an automatic allocation from the state benefit pools, unless the fund is for area 56, 57 or 58, or the subobject is HE, HF, HH, HJ or QT.

Effective 4/1/01 fund 143 (excluding 143-19, 143-34) receives an automatic allocation from the federal benefits pool: 

if area 30 143XX 10A draw benefit allocation from 9930-7909
if area 41 143XX 09A draw benefit allocation from 9941-7909

Effective 4/1/01 all benefit allocations draw from program level.

 
 
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