Payroll Services

Payroll System Changes

Changes to the Payroll System for the August 2012 RG2 pay cycle:
1. This is the first full pay cycle for the new academic year. Department personnel should make sure faculty members returning from sabbatical have been reinstated at full salary and with the correct earnings type. It is your responsibility to know who should and shouldn’t be on your payroll so please check the PEARs carefully. Thank you all for responding so quickly to our numerous inquiries as the staff of Payroll Services has been working 7 days a week plus early and late nights to produce the most complete payroll ever for the start of the new academic year. We paid 11,795 employees.
2. One-ninth the semester value for Qualified Tuition Reduction (QTR’s) have been processed this pay cycle. The full value is $5,272.00 divided by 9 = $585.78 per pay cycle. QTR’s cannot be charged to State funds. QTR’s are contributions paid by the department. The cost of the QTR is shown in the contributions portion of the QPREXP conversation in HEPPS/DEPPS Inquiry. 333 QTR’s were processed.
3. One-ninth the semester value for Graduate Health Insurance (GTN 251) has been processed this pay cycle. Like QTR’s the contribution for Graduate Health is shown in the contributions portion of the QPREXP conversation of HEPPS/DEPPS Inquiry. The full value is $873.00 divided by 9 = $97.00 per pay cycle. 1,559 Graduate Health was processed for graduate assistantships on 50% or greater appointment.
4.

Parking permit pre or post tax deductions at the new rates have been started this pay cycle for 2,791 employees in Pullman  and Vancouver campuses.

5.

The implementation of the new student system brought several changes to payroll processes and procedures:

Campus Addresses: Payroll Services uses this address for mailing or delivering paychecks to students who are not on direct deposit so having a mailable address is important for those students with a Housing contract. Some department personnel have been updating this address in zzusis for their students and this type of update is not appropriate. Please do not update Campus Addresses or any other address in zzusis except Mailing or Home address.

Credit Hours: Changes were made and tested in the payroll system to get credit hours from the new student system rather than from the old system so the correct earnings type and titlecode could be derived between student and nonstudent positive pay employees.

Workstudy Limits: Changes were made and tested in the payroll system to get workstudy limits from the new student system rather than the old system. Adjustments were made to finesse the process.

QTRs and Graduate Payroll Deduction Guarantees: The notification process to Student Accounts about these items has changed due to the new student system and it greatly reduces the previous labor-intensive method used in former system to post the guarantee amounts.  We still need the reconciliation reports created.

Graduate Health Guarantees:  The process to apply the charge and guarantee and create the payroll contributions were all changed due to the new system and vendor software used by Health and Wellness.   We still need the reconciliation reports created.

Less than 10 Credit Hours: A new process was developed by IT staff to provide a report and dataset to monitor graduate students on assistantship whose credit hours fall below 10 credit hours.    

Please contact Alice Smethurst at (509) 335-1277 or alice@wsu.edu if there are any questions. 

   

 
 
Payroll Services, PO Box 641024, Washington State University, Pullman WA 99164-1024, 509-335-9575, Contact Us
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