The graduate student payroll deduction authorization process is optional.
You can save an $8.00 processing fee if you pay your fees within the
first week of school. The graduate student payroll deduction process
allows graduate students to authorize Payroll Services to spread the
payment of graduate fees over eight (8) future pay periods.
Graduate students who are granted fee waivers, health insurance or
qualified tuition remission are expected to be present and on duty during
the entire length of their appointment. If something comes up, such as
a medical or family emergency, the graduate student needs to contact Paul Weed in the Graduate School, 335-7618, about their situation.
Employing departments do appointment input to the PERMS system to put each graduate student in the University’s payroll
system.
The approved appointment is routed from the department,
college or Dean’s office to the Graduate School for additional processing
and authorizations.
Next, the approved appointment is directed to Human Resource
Services and updated into the University’s Payroll/Personnel System.
Finally, a copy of pay affecting transaction is forwarded to
Payroll Services the next day.
The Graduate Student Payroll Deduction Authorization Form will
be created in Payroll Services, Room 236 French Administration Building,
24 hours after the appointment has been updated by the Payroll
Personnel system and the appointment is fully funded. You can see if
your appointment has been updated in the payroll/personnel system by
accessing the Salary and Funding Option with your Network ID & password
at www.wsu.edu/webpbs/mainmenu.htm.
Graduate students should check with their department to see if their appointment has been created and then wait a few days before coming
to Payroll Services to sign up for payroll deduction. If a graduate
student signs a payroll deduction form and their department submits
another appointment transaction which changes some of the graduate
student’s payment characteristics, the graduate student may be
required to complete a second payroll deduction form.
The first batch of Graduate Student Payroll Deduction Authorization
Forms will be available Monday, January 7, 2013 for those graduate
students whose paperwork has been processed in the Payroll/Personnel
System. The information from the completed payroll deduction forms
is forwarded daily to Student Accounts so they can update the graduate
student’s account.
The final day for signing Graduate Student Payroll Deduction Authorization Forms in Payroll Services is 5:00 p.m., Wednesday, January 23, 2013. Please check your student account two or three days after you submitted your signed form to make sure your student account balance is lowered by the amount you authorized, except for the $8 processing fee.
The Graduate Student Payroll Deduction Authorization Form is only valid for the semester in which it was completed. A form authorizing a deduction in the fall will expire after all the fees are collected. If a graduate student wishes to participate in the program in the spring, he/she must sign a new authorization.
If you had a graduate payroll deduction for the Fall Semester 2012 and your graduate appointment continues through May 15, 2013, a new authorization form for Spring semester will be available for you to sign in Payroll Services starting on Tuesday, November 13, 2012.
The first payday for graduate student payroll deduction in the Spring is February 11, 2013. Contact Rick Grunewald, Associate Payroll Director, at rgrunewald@wsu.edu or 335-2014 with any additional questions.
