University Relations

Resources

Event Planning Guide. Learn how to produce and manage your event with this simple event planning resource guide. From budgeting to staging and seating, this guide will help ensure a successful event from start to finish.

How to manage an event (pdf)
How to manage a budget, sample (Excel)

Name tags template without titles or with titles (Word) using Avery label # 5392.

To purchase name tags with Washington State University's logo:

Tracy Randall
University Publishing
509-335-3518
trandall@wsu.edu

To purchase name tag holders (lanyards) (Endless 3x4 Burgundy):

Ann Gosselin
Grote Sales
1093 Vansickle Rd North St. Catharines, ON
L2S 2X4
905-688-2311
agosselin@cogeco.ca

Building a Web site, visit Marketing Communications and University Publishing Web sites for WSU's graphic identity rules and other assistance
Event briefing form (pdf)
Event Images. See photos of suggested layouts for staging, registration, banquet tables, decorations, etc.

Maps and directions. Need information on how and where to get to an event? Visit Parking Services for all your needs.

Permits. Will your event have food or alcohol? Does it need approval by the Fire Marshall? The permits page will walk you through guidelines that will assist you in your permitting process.

Request to serve food (pdf)
Banquet and Liquor License Information
Off campus? Contact Risk Management or City of Pullman.

Business Policies and Procedures Manual. For information on bidding services with outside vendors.

Vendor Lists. An easy-to-use list of recommended internal vendors is at your fingertips.

Venues. Searching for the best venue for your event? See what's available on campus.

Planning a Student Event? If your event involves students, be sure to contact the units on campus that will help you gain all necessary approvals.

Publicizing Your Event

We recommend you review the WSU Calendar of Events prior to planning your event. This ensures you're not competing with another WSU event. Posting your event on the Web calendar also provides free publicity! Fill out the online form at the link below to ensure your event is listed in our calendar of events. In addition, you may want to consider publicizing your event in any of the other locations in this list.