PERSONNEL
60.42
Revised 11-06
Human Resource Services
335-4521
PDF link
OVERVIEW
Faculty timecard is used for faculty and administrative professional employees holding current or adjunct appointments.
The faculty timecard process provides positive-pay for WSU employees for duties or services which are clearly beyond regularly-assigned duties.
Non-WSU Employees
Faculty timecard may be used for appointments for non-WSU employees who are doing faculty kinds of work for which other temporary employment designations are not appropriate. Contact Human Resource Services (HRS) for assistance with these exceptions.
REGULATIONS
Create Appointment
The faculty timecard appointment must be entered into the online Temporary Employment System (TEMPS) before the Appointment Funding Begin Date.
NOTE: To access and enter information into the online TEMPS system, employees must attend training and obtain approval from HRS. Contact HRS for more information; telephone 335-4521.
Annual Limits
Timecard appointments are for one year or less.
Benefits
Holding a timecard appointment does not qualify an employee for benefits such as sick leave or annual leave. However, holding a timecard appointment may qualify an employee for employee insurance benefits. Contact Human Resource Services for more information; telephone 335-4521.
ADD APPOINTMENT IN TEMPS
Select Add from the Faculty Time Card Appointment section of the online TEMPS to establish a timecard appointment. Refer to the TEMPS training handout from HRS and the instructions in 60.27 to complete the Add Faculty Time Card Appointment screen.
Briefly summarize the duties or services to be performed in the Description of Duties and Justification for Compensation section of the screen.
Provide a copy of the Faculty Time Card Appointment screen and the Faculty Timecard Information screen to the employee.
Current Employees
Obtain current information; e.g., social security number, name, WSU number, etc.; from online TEMPS or the HEPPS Administrative Information System.
To obtain current employee information in TEMPS:
- Select Display under the Faculty Time Card Appointment section or
- Select Display Related Info under the Employee section.
New Employees
New employees must complete the following federal forms:
Each new temporary faculty employee must also have an adjunct appointment. Submit a Personnel Action Form to add adjunct personnel. See 60.25.
Departments obtain appointment information from the online TEMPS program by selecting Display under the Faculty Time Card Appointment section.
POSITIVE PAY TIME ENTRY
The employee submits a completed Daily Activity Report to the department. See 60.61 for form completion instructions.
The department enters the employee's hours into the Positive Pay Time Entry application in online HEPPS. Refer to 55.22 for instructions regarding Positive Pay Time Entry.
DEADLINES
Refer to the Payroll Documents Calendar for submittal deadlines. Use the deadlines indicated for faculty timecard documents. See 55.04.