SERVICES
80.05
Revised 9-02
University Publishing
335-3518
PDF link
PRINTING POLICY
University departments are to route requests for printing and related production services to the Office of University Publishing.
Printing and related production services include all University printing, photocopying, typesetting, assembly, and binding.
Non-Pullman Locations
Non-Pullman units are to contact the Office of University Publishing to establish local printing options for printing jobs requiring quick turnaround or costing less than $2,500.
Direct other printing jobs, i.e., those not requiring quick turnaround or exceeding $2,500, to University Publishing.
Integrated Marketing Brand Requirements
University Publishing staff work collaboratively with Marketing Communications to apply the brand standards to print, copy, and web materials.
University personnel are encouraged to contact University Publishing before preparing copy or creating electronic files for publication. University Publishing personnel help to ensure that University brand parameters are applied appropriately. University Publishing personnel also help to select production methods that will produce the best results and save time and money.
University Stationery and Business Cards
Marketing Communications and University Publishing have developed a coordinated system of University stationery in accordance with the University's Graphic Identity Program. All units are to use the standardized formats to show proper affiliation with the University. There are no exceptions to this requirement.
To maintain a consistent graphic identity, University Publishing produces all stationery and business cards. Departments may place orders with University Publishing using one of the following methods:
- Online at the University Publishing web site:
- Intercampus mail to University Publishing; mail code 5910
- Walk-in at Cooper Publications Building
Stationery and business card samples and additional information are available from the University Publishing web site (see above) or the Graphic Identity Program web site at:
UNIVERSITY PUBLISHING
University Publishing evaluates each submitted job and prints it in-house or sends it to a commercial vendor.
Consultation
The staff at University Publishing assist users in determining the best reproduction methods, anticipated costs, and appropriate preparation of materials to be printed.
University Publishing provides written cost estimates and production scheduling upon request.
Requesting Services
University Departments
Departments may submit printing requests to University Publishing by using IRIs, e-mail, or online requests.
Departments are encouraged to establish blanket requisition orders with University Publishing to provide authorization for printing requests during the active period of the requisition. See 70.06 and below.
IRI
Complete and submit an Interdepartmental Requisition and Invoice (IRI) to the Office of University Publishing. See 70.05. Departments may submit IRIs by campus mail; mail code 5910; or by fax to 335-8568.
Include the following information:
- Under Vendor Department, enter University Publishing.
- Under Description, enter special instructions, deadlines, and quantities.
- Enclose samples, layouts, or original copy if available.
Alternatively, submit a disk with the electronic files or use FTP (file transfer protocol) to send electronic files to University Publishing. For instructions on using FTP, go to the University Publishing web site at:
http://www.publishing.wsu.edu/
Select Printing Services, and then
Select File Transfer
E-mail or Online Request
Departments may submit printing requests to University Publishing by e-mail to:
or online through the University Publishing web site at:
Include the appropriate program/budget/project account information with the request.
NOTE: Both University Publishing and the department must retain a copy of the e-mail or online printing request for the same retention period required for an IRI if the request is not covered by a blanket order. See 90.01.
Blanket on File
Submit a request memorandum or e-mail if a blanket order is maintained with University Publishing. Reference the blanket order number in the memorandum or e-mail message. See also 70.06.
University Groups
University groups (faculty, student and alumni accounts) requesting printing services follow the instructions in 70.18 prior to requesting printing services.
Non-University Entities
The Director of University Publishing follows directives in 30.15 when determining the eligibility of non-University individuals/organizations to purchase printing services.
UNIVERSITY COPY CENTERS (CougarCopies)
CougarCopies is the central University copy center with three locations on the Pullman campus. CougarCopies provides a full range of photocopy and binding services, and assists departments in meeting University brand and copyright requirements. Upon request, CougarCopies provides a file of the approved University logo and related graphics to University personnel free of charge.
Location and Hours of Operation
CougarCopies has customer service and technical personnel available at all three locations to provide assistance as needed.
Location Telephone Hours
Compton Union (CUB) G50
335-1647
7:30 a.m. to 9:00 p.m., Monday through Thursday
7:30 a.m. to 5:30 p.m., Friday
10:00 a.m. to 5:00 p.m., Saturday
1:00 p.m. to 5:00 p.m., SundaySummer Hours 7:30 a.m. to 5:00 p.m., Monday through Friday
Cooper Publications 20
335-3559
7:30 a.m. to 5:00 p.m., Monday through Friday
French Administration 240A
335-2367
8:00 a.m. to 5:00 p.m., Monday through Friday
Work Orders
Departments may submit work orders to CougarCopies in several ways:
- Digital submission by FTP through the University network. See above.
- Online ordering through the University Publishing web site at:
- Walk-in submission of completed work order requests or complete instructions to any CougarCopies location.
Obtain supplies of the work order request from CougarCopies; telephone 335-3559.
- Submission of completed work order requests or complete instructions by mail to CougarCopies; mail code 5910.
- After-hours submission of completed work order requests or complete instructions in the drop box located at the main entrance to the Cooper Publications Building on Grimes Way.
Free Pickup and Delivery
CougarCopies picks up new work orders and delivers completed materials at no extra charge. Telephone 335-3559 to request this service.
Managed Departmental Copy Centers
CougarCopies provides the following copier management services to departments interested in utilizing this program:
- Evaluation of departmental copying volume,
- Recommendation of equipment, and
- Coordination of routine maintenance and vendor contact.
Contact CougarCopies for more information; telephone 335-3559.
EMERGENCY JOBS
When CougarCopies is not open, departments may submit emergency photocopying projects costing less than $100 to local vendors. Departments may use blanket order B1421 to obtain emergency photocopying services.
When using the blanket order, provide the vendor with the department's name, program/budget/ project, and the appropriate blanket order number. See 70.06.
DOs, QPOs, AND PURCHASING CARDS
Do not use Department Orders, Quick Purchase Orders, or purchasing cards to obtain photocopying, binding, or related services.