SERVICES
80.24
Revised 11-05
OVERVIEW
In order to expedite delivery of outgoing mail, University departments are to prepare mail in accordance with guidelines in this section.
This section provides instructions for paying for postage, preparing mail, and requesting special mail services.
Mail Processed by University Mailing Services Departments
Official WSU outgoing U.S. mail is picked up, processed, and mailed by University mailing services departments at the Pullman, Spokane, Tri-Cities, and Vancouver campuses.
See 80.20 for more information regarding the role of University mailing services.
WSU Pullman
For more information concerning WSU Pullman mail services, see the Mailing Services website at:
or telephone 509-335-2104.
WSU Spokane
For more information concerning WSU Spokane mailing services, contact Mail Services at 412 E. Trent Ave.; telephone 509-368-6995.
WSU Tri-Cities
For more information concerning WSU Tri-Cities mailing services, contact the Copy and Mail Distribution Center; telephone 509-372-7273.
WSU Vancouver
For more information concerning all WSU Vancouver mail services, see Plant Services' WSU Vancouver Mailroom website at:
or telephone 360-546-9708.
Returned Merchandise (Urban Campuses Only)
Returned merchandise from urban campus offices is routed through the applicable campus mailing services department. The mailing services departments at the urban campuses, e.g., Spokane, Tri-Cities, and Vancouver, also serve as the campus shipping and receiving departments.
Mail Not Processed by University Mailing Services Departments
Returned Merchandise (WSU Pullman Only)
Returned merchandise from WSU Pullman departments is not routed through Mailing Services. Merchandise returned to a vendor for any reason is processed through Central Receiving. See 80.15.
Personal Mail
Personal mail is not processed by University mailing services even if stamped by the senders. Senders must deposit personal mail in a U.S. Postal Service (USPS) box or an appropriate off-campus location, not in a University mail box.
WSU Pullman
At WSU Pullman, Mailing Services returns personal mail to the sender or the sender's unit administrator.
Inspection
Normally, University mailing services departments do not open any outgoing mail or parcels. The campus mailing services department attempts to notify the sender before opening an item.
University mailing services personnel inspect the contents of outgoing items for any of the following reasons:
- The rating designated by the sender violates postal regulations.
- The mail or parcel is not rated or is clearly incorrectly rated. (In such a case the designated classification could be changed to a more favorable rate.)
- The contents are not identified by the sender.
- The item appears to be in violation of USPS policies.
POSTAGE
Departmental accounts pay postage costs of mailing parcels and letters.
Charging Costs to Account
Departments attach bar code stickers or the notations indicated below to outgoing mail. Stickers or notations identify departmental accounts supporting postal charges.
WSU Pullman
To authorize postal charges recorded by bar codes, each WSU Pullman department issues a blanket IRI to Mailing Services at the beginning of each fiscal year. See 70.06 for information about blanket IRIs.
Ordering Bar Code Stickers
Departments order pressure-sensitive bar code stickers from Mailing Services. Departments may order barcodes online from the Mailing Services website at:
http://publishing.wsu.edu/onlineforms/renderer.aspx?FormID=5
Departments may also order barcodes by submitting a Bar Code Sticker Order Form to Mailing Services. Mailing Services provides the order forms to departments upon request.
Indicate the supporting budget/project, the department name, and the campus mail code.
Delivery
When Mailing Services delivers the postage bar code stickers, check the delivery to make sure all ordered materials are included and that the correct budget/project is indicated.
A departmental representative signs a security card verifying receipt of the order.
Storage
Store bar code stickers in a secure location.
Using Bar Codes
Separate mail into the following bundle categories:
- Domestic letters and postcards
- Foreign letters and postcards
- Domestic large envelopes, magazines, catalogs
- Foreign large envelopes, magazines, catalogs
- Business reply postage-paid envelopes and stamped envelopes
Place a rubber band around each bundle.
Attach Stickers
Bundles
Attach a bar code sticker under the return address of the first piece of mail in each bundle. (Do not attach stickers to bundles of stamped envelopes or postage-paid envelopes.)
University mailing services encourages departments to use only one bar code sticker per bundle. The campus mailing services department assesses a surcharge if bar code sticker use is excessive.
Boxes/Packages
Attach a bar code sticker to each piece.
Emergency Mail (WSU Pullman Only)
Place emergency mail in a white emergency mail envelope. Attach the bar code sticker to the first piece of mail in each bundle. See 80.20 for emergency mail pickup locations and times.
WSU Spokane
A WSU Spokane sender may write the approved four-digit budget and four-digit project account number under the return address on the U.S. mail item.
WSU Tri-Cities
A WSU Tri-Cities sender may write his or her department's five-digit mail code under the return address on the U.S. mail item.
WSU Vancouver
A WSU Vancouver sender may write the approved eight-digit budget/project account number under the return address on the U.S. mail item.
Purchasing U.S. Postage
From Cashier's Window
Departments can purchase first-class stamps for official use at the (WSU Pullman) Cashier's Window, Controller's Office, French Administration 240. The requisitioning department issues an IRI, indicating "Postal Stores" as the vending department. See 70.05 for a description of the IRI.
From US Post Office
To buy postage from a US Post Office, complete a State of Washington Invoice Voucher. (See 30.45.) Indicate "Postmaster - (city)" as the vendor. WSU Pullman offices include the name and telephone number of the departmental contact. Offices at other locations indicate the department's mailing address.
Route the Invoice Voucher to the Revenue Desk in the Controller's Office. The Controller's Office prepares a check for the amount of the postage. When the check is ready, the Controller's Office telephones the WSU Pullman office or mails a check to the non-Pullman location. The department takes the check to the local US Post Office and purchases the postage.
Advantages of Metered Mail
Departments are to use U.S. stamps for emergencies only. Metering of mail by Mailing Services is more efficient because:
- Mailing Services meters all unstamped mail. This assures that proper postage is included.
- Unmetered mail is handled separately by USPS. This is an extra step which can slow delivery.
MAIL PREPARATION
See also special preparation instructions below for various mail classes and services.
Addresses
The USPS recommends that addresses be prepared as follows:
- Machine print or type the address. Do not use script.
- Use ALL CAPITAL LETTERS.
- Do not use punctuation. Use one or two spaces instead of periods, commas, etc.
- Use black ink on a white background.
- Characters should not touch or overlap each other.
- Print or type the address parallel to the bottom edge of the envelope.
The address should not be slanted.- Place the address in the middle of the envelope or label.
- Put attention lines first.
- Include room (RM), suite (STE), and apartment (APT) numbers and directionals, e.g., north (N), east (E), etc., when available.
- Use the USPS-approved abbreviations for states. See below. See 80.25 for Canadian province abbreviations.
State Abbreviations AL Alabama IL Illinois NH New Hampshire UT Utah AK Alaska IN Indiana NJ New Jersey VT Vermont AZ Arizona IA Iowa NM New Mexico VA Virginia AR Arkansas KS Kansas NY New York VI Virgin Islands CA California KY Kentucky NC North Carolina WA Washington CZ Canal Zone LA Louisiana ND North Dakota WV West Virginia CO Colorado ME Maine OH Ohio WI Wisconsin CT Connecticut MD Maryland OK Oklahoma WY Wyoming DE Delaware MA Massachusetts OR Oregon DC District of Columbia MI Michigan PA Pennsylvania MN Minnesota PR Puerto Rico FL Florida MS Mississippi RI Rhode Island GA Georgia MO Missouri SC South Carolina GU Guam MT Montana SD South Dakota HI Hawaii NE Nebraska TN Tennessee ID Idaho NV Nevada TX Texas Put the ZIP Code on the last line next to the city and state. Include the ZIP+4 Code if known. Use a hyphen between the five-digit ZIP code and the four-digit ZIP+4 Code. For occasionally-used ZIP Codes, telephone the campus mailing services office (see above) or go to the USPS website at:
University mailing services offices also have sets of mail code directories for Canada.
Return Addresses
All mail must have a departmental WSU return address in the upper left corner. University mailing services recommends that the sender include his or her name.
If there is no return address, and if the campus mailing services department cannot determine the office or origin, the item is sent to the USPS Dead Letter Office.
Mail with a home return address is not metered by any University mailing services department even if it is official business.
WSU Campus Mail Codes
Include the department's campus mail code after the USPS ZIP Code. (Departmental campus mail codes are also ZIP+4 Codes.)
Example: 99164-1025
1025 = Campus Mail Code (ZIP+4 Code)
99164 = USPS ZIP Code
Include the hyphen between codes.
Pullman Codes
All University offices in Pullman use the 99164 ZIP Code in return addresses.
Envelopes
Odd-Shaped Items
Indicate "HAND CANCEL" on all envelopes containing odd-shaped items, e.g., paper clips, pens, slides, etc. These items interfere with the operation of the postage meter.
Insert bound material with the binding at the bottom of the envelope to avoid interference with the operation of the postage meter.
Mail bulky material or material that does not crease well when folded in a large manila envelope rather than a letter-size envelope. If placed in a letter-size envelope, the sender must seal the envelope before sending it to the campus mailing services office.
Sealing
University mailing services seals mailings of ten or more letter-size envelopes of the same weight if they are nested and banded by the department.
Large manila envelopes must be sealed by the sender.
Dimensional Standards for Letter-Size Mail
Use the Dimensional Standards Template available from Mailing Services, Pullman, to determine whether a piece of mail meets the USPS size standards. The tip of the upper-right corner must touch the shaded area.
Minimum Size Standards
Pieces are nonmailable if less than 3.5 inches high and 5 inches long. Pieces must be at least .007 inch thick.
Minimum Size Exceptions
Exceptions:
- Pieces of more than one-fourth of an inch thick do not have to measure at least 3.5 inches by 5 inches, e.g., film mailers.
- Keys, identification cards, and tags are exempted from all but the minimum thickness standard.
Surcharge
A nonmachinable surcharge is assessed for a first-class letter weighing less than one ounce or a standard rate letter weighing less than 3.3 ounces if the letter has any of the following seven characteristics:
- Has an aspect ratio (length divided by height) of less than 1.3 or more than 2.5.
- Is polybagged, polywrapped, or enclosed in any plastic material.
- Has clasps, strings, buttons, or similar closure devices.
- Contains items such as pens, pencils, loose keys, or coins that cause the thickness of the mail piece to be uneven.
- Is too rigid (does not bend easily when subjected to a transport belt tension of 40 pounds around an 11-inch diameter turn).
- For pieces more than 4.25 inches high or 6 inches long, has a thickness of less than 0.009 inch.
- Has a delivery address parallel to the shorter dimension of the mail piece.
A nonmachinable surcharge is assessed for a first-class nonletter weighing under one ounce if the piece has any of the following three characteristics:
- Is thicker than .25 inches.
- Is more than 11.5 inches long or more than 6.125 inches high.
- Has an aspect ratio (length divided by height) of less than 1.3 or more than 2.5.
Surcharge Rate
The nonmachinable surcharge for first-class letters and nonletters is twelve cents and two cents for standard rate letters.
Large Mailings (200 or More Items)
If the department anticipates mailing more than 200 pieces, the department should notify the campus mailing services department by telephone or e-mail at least 1/2 day before the mailing.
WSU Pullman departments may notify Mailing Services online at:
http://publishing.wsu.edu/onlineforms/renderer.aspx?FormID=4
or by telephone at 335-2104.
Preparation
To prepare a large mailing, seal or fold pieces to permit machine handling.
- University mailing services seals nested letter-sized envelopes.
- Seal envelopes larger than 6" by 9" prior to mailing.
- Fold self-mailers or folded pieces so that the folded edge is above the address. Fasten such items in both corners by adhesive stickers, tabs, tape, or glue.
- Band the large mailing in accordance with bundling procedures above.
Parcels
Parcel Log
University mailing services recommends that each department maintain a log of outgoing parcels. The following information is needed to make a claim or trace a parcel. NOTE: This service is restricted to insured, registered, certified, or Express Mail only.
The parcel log is to include the following information:
- Name and address of consignee (addressee)
- Date parcel was mailed
- Size and type of envelope
- Approximate weight
A package cannot be traced until 30 days after the mailing date (7 days for Express Mail and 15 days for registered mail).
Parcel Address Labels
Parcel address labels are available from Central Stores.
- Use parcel address labels on items larger than letter-size envelopes (4 1/2" x 10 3/8").
- Indicate mailing instructions for University mailing services on the left side of the label.
- Written instructions on the parcel and label should be clearly-written and legible.
Minimum
Minimum weight is 16 ounces.
Maximums
USPS Domestic
Parcels delivered by the domestic mail service (USPS) may not weigh more than 70 pounds and may not exceed 108 inches in length and girth combined.
USPS Foreign
Foreign parcel weight limits range from 22 to 70 pounds depending on country of destination. Contact the campus mailing services department for weight limits to specific countries.
APO, FPO
Parcels mailed to APO (Army Post Office) and FPO (Fleet Post Office) locations may not exceed 70 pounds and may not exceed 108 inches in length and girth combined. Smaller limitations may apply to some APO/FPO addresses. Contact the campus mailing services department for restrictions to specific APO/FPO addresses.
UPS
Central Receiving handles all UPS shipments for WSU Pullman departments. See 80.15.
The mailing services departments in Spokane, Tri-Cities, and Vancouver handle all UPS shipments for urban campus units.
Larger Parcels
Parcels exceeding the above limitations may be shipped by another carrier. See 80.15 for a description of shipping services.
Preparation of Parcel Mail
- Wrap and secure parcels with fiberglass tape. Do not use string or masking tape.
- Clearly print a brief description of the contents across the front, e.g., "books," "film."
Domestic
Print "Parcel Post" across the front of the package if the package is to be sent parcel post. See also below.
Foreign
Print "Air Parcel Post" or "Economy Parcel Post" across the front of the package if the package is to be sent by either way. See also "Air Parcel Post" below or "Economy Mail" below.
Letters Enclosed in Parcels
Domestic
First-class postage must be paid for personal correspondence enclosed in a periodicals, standard, or package services package. Mark the package, "First Class Mail Enclosed."
Foreign
Letters may not be enclosed in or attached to packages for foreign delivery unless letter-post postage is paid on the entire package. It is more economical to send the letter separately.
Departments may request the following special services: certified mail, registered mail, Express Mail, insured mail, C.O.D. mail, delivery confirmation, signature confirmation, metered standard class bulk mailings, and permit imprints.
Form
WSU Pullman
To request and pay for a special mail service, a WSU Pullman department completes a yellow Special Services Request for Mailing form and attach a bar code sticker to the form. Indicate the kind of service desired. Route the completed form with the mailed item. Obtain supplies of this form from Mailing Services.
Departments may order Special Services Request for Mailing forms online from the Mailing Services website at:
http://publishing.wsu.edu/onlineforms/renderer.aspx?FormID=6
Non-Pullman Campuses
To request and pay for a special mail service, a non-Pullman department contacts the campus mail services department for the appropriate form.
Incorrect Preparation
University mailing services departments charge a handling fee if special services mail is not correctly prepared. Incorrect preparation may also delay mail delivery.
Marking Mail
Place markings for special services above the address and to the right of the return address. This applies to endorsements for registered, insured, certified, COD, restricted delivery, and return receipt required.
Certified Mail
Certified mail service, available for domestic destinations only, provides the sender with a mailing receipt and a record of delivery at the office of address. No record is kept at the Post Office where the mailing is initiated. Certified mail is dispatched and handled as ordinary mail. Return receipt and restricted delivery service may be obtained for certified mail. Insurance is not provided.
Any mailable matter on which first-class postage is paid may be certified.
Certified Mail Numbers
University mailing services departments provide certified mail numbers to requesting departments.
Return Receipt
University mailing services departments provide return receipts for departmental use. The department is to complete both sides of the return receipt and attach it to the back of the envelope by the glue tabs provided.
If attaching the return receipt to the front of the package, make sure that it does not interfere with the address, return address, or postage.
Registered Mail
Registered mail provides insurance for valuable first-class and priority matter. This service is available for mail sent to all domestic and most foreign destinations.
Registered mail must be sealed against tampering.
- Do not use self-sealing envelopes.
- Do not use padded envelopes for domestic registered mail. Padded envelopes are allowable to foreign locations.
- Wrap and seal packages with mucilage or glue or with plain paper or cloth tape.
- Do not seal packages containing currency or securities exclusively by use of paper strips. First seal such packages securely with mucilage or glue.
- Do not use slick-faced tape, e.g., cellophane, masking, or nylon wrapping tape.
WSU Pullman Requests
In order for Mailing Services to arrange for registration of an item, write the following information clearly on the yellow Request for Mailing form and attach it to the letter or package. Do not write the information directly on the letter or package.
- "Register"
- Dollar value (The sender is required by law to declare full value of matter presented for registration.)
- Brief description of contents (e.g., "manuscript," "scientific instruments," "gold")
Registered Mail Numbers
University mailing services departments provide registered mail numbers to requesting departments.
Express Mail
USPS provides one- or two-day service from Pullman, Spokane, Tri-Cities, and Vancouver to all locations in the United States.
- International Express Mail Service is available to most foreign locations.
- Anything mailable that weighs up to 70 pounds may be sent by domestic Express Mail. Lower weight limits apply to some foreign locations. Contact the campus mailing services department for weight limits for specific countries.
- Departments are responsible for preparing Express Mail for delivery. Request envelopes and labels from the campus mailing services department.
WSU Pullman
Mailing Services, Pullman, must receive Express Mail by 3:45 p.m. to assure two-day service.
WSU Spokane
Contact Mail Services for the express mail drop off deadline for WSU Spokane; telephone 509-368-6995.
WSU Tri-Cities
Contact the Copy and Mail Distribution Center for express mail drop off deadline for WSU Tri-Cities; telephone 509-372-7273.
WSU Vancouver
Plant Services must receive Express Mail in the Mailroom by 4:15 p.m. to assure two-day service from WSU Vancouver.
Charges for Express Mail
The University mailing services department charges all postage costs to the sending department. The University mailing services department may assess a handling charge if an Express Mail item is not properly prepared.
Insurance
Departments may purchase insurance for domestic mail from USPS in amounts ranging up to $5,000 for Package Services mail. Departments may also purchase insurance for first-class or priority mail if it contains matter that may be sent as Package Services mail.
Insurance, on a country specific basis, is available for foreign destinations in amounts up to $5,000, depending on country of destination.
WSU Pullman Requests
In order for Mailing Services to arrange for insurance on an item, write the following information clearly on the yellow Request for Mailing form:
- "Insure"
- Dollar value
- Brief description of contents (e.g., "books," "film," "lamp")
Insured Mail Numbers
University mailing services provides insured mail numbers to requesting departments for items insured for more than $50.
Extra Services
The following services are available for certified, insured, and registered mail.
Return Receipt
The sender receives a receipt which indicates delivery date, person receiving the item, and the delivery address.
Delivery Restricted to Addressee
The indicated addressee must personally sign in order to receive the item. The item must be addressed to an individual, not a company, group, or corporation.
WSU Pullman Requests
The sender indicates the requested service on the yellow Request for Mailing form.
DOMESTIC MAIL CLASSES
USPS domestic rates apply to all mail for delivery to any one of the 50 states and to U.S. territorial possessions. University mailing services sends all USPS mail first class unless another class is specifically requested.
First-Class Mail
All domestic first-class mail is transported by air. Do not write "Air Mail" on domestic mailings.
First-class mail includes handwritten and typed matter, usually in letters or on postcards. This category also includes items weighing less than 16 ounces containing photocopied material, printed matter, reprints, and miscellaneous material (but not books).
Postcards
To qualify for the postcard rate, a postcard may not exceed 4.25" x 6" or be smaller than 3.5" x 5". Larger cards must be mailed at the letter size rate.
Refer to "Dimensional Standards" above to ensure postcards and larger size cards are designed correctly to meet postal standards and avoid postage surcharges.
Priority Mail
Any item of any mail class weighing less than 13 ounces as well as any first-class mail item over 13 ounces may be mailed at the minimum priority mail rate. Rates for priority mail vary according to the destination postal zone.
Periodical Mail (formerly Second-Class Mail)
The use of this rate requires a postal permit assigned to a publisher for a specific publication. Contact the campus mailing services department for assistance in obtaining a permit.
Exception (WSU Vancouver)
The Plant Services Mailroom does not handle periodical mail. WSU Vancouver departments must contact the local USPS office or a private mail services company to send periodical mail.
Standard Mail (formerly Third-Class Mail)
Standard Mail may be used when 200 or more identical pieces or 50 pounds of the same material are mailed at the same time to U.S. addresses.
Each envelope must be of the same size and shape and must contain an identical number of enclosures. The textual matter need not be identical. There are content restrictions, e.g., advertising, so contact the campus mailing services office for further information regarding Standard Mail content. See above.
Exception (WSU Vancouver)
The Plant Services Mailroom does not handle standard mail. WSU Vancouver departments must contact the local USPS office or a private mail services company to send standard mail.
Package Services
There are four subclasses of Package Services: Parcel Post, Bound Printed Matter, Media Mail, and Library Mail.
Includes merchandise, printed matter with or without advertising, books, etc. See above for an explanation of parcel post weight and size limits.
Bound Printed Matter
Consists of printed material composed of advertising, promotional, directory, or editorial material (or any combination of such material) weighing less than 15 pounds, that is securely bound with permanent fastenings such as staples, glue, stitching, or coil binding.
Media Mail (formerly Book Rate)
Includes books containing no advertising, 16-mm or narrower films, printed music, printed test materials, sound recordings, playscripts and manuscripts, printed reference charts, and computer readable media containing prerecorded information.
Library Mail
Under certain conditions, such as mailing to another college or to a public library, this category may include:
- Books containing no advertising;
- Printed music;
- Bound academic theses;
- Periodicals;
- Sound recordings;
- Other library materials in printed, duplicated, or photographic form;
- Museum materials;
- Specimens;
- Teaching aids;
- 16-mm or narrower width films; or
- Scientific or mathematical instruments or other devices.
Contact the campus mailing services office for additional specific information. See above.
INTERNATIONAL MAIL
Addressing
See 80.25.
International Mail Classes
There are five principal categories of international mail that are primarily differentiated from one another by speed of service and cost: Global Express Guaranteed, Global Express Mail, Global Priority Mail, Airmail, and Economy Mail.
Global Express Guaranteed
This is a premium, expedited delivery service, similar to domestic Express Mail to meet a time-sensitive delivery requirement. This service offers a guaranteed two-business day or three-business day delivery time to specific countries or the postage will be refunded.
Online tracking and delivery confirmation is available. Merchandise insurance or document reconstruction up to $100 is provided at no additional cost. Additional higher insurance limits is available on a country specific basis. The maximum weight limit is 70 pounds to all destinations served.
This service is not available to all countries or to all locations within some countries. Contact the campus mailing services office for specific country availability and customs documentation and forms requirements. See above.
Global Express Mail
This expedited mail service is available to most countries and is the next fastest service after Global Express Guaranteed (see above). Country-specific weight limits range from 22 pounds to 70 pounds. Global Express Mail is insured up to $100 against loss, damage, or rifling at no additional cost. The sender may choose to purchase merchandise insurance up to $5,000.
This service does not offer a postage refund for delivery delays because the delivery is not guaranteed. Contact the campus mailing services office for customs documentation and forms requirements. See above.
Global Priority Mail
This is an accelerated airmail service which receives priority handling by the USPS and the postal administration of the destination country. The service delivery objective is four to six days from the WSU campus to the destination. The maximum weight limit is four pounds. The contents must fit in special Global Priority Mail envelopes.
Special services, such as registered, return receipt, or insurance, are not available with this service. Contact the campus mailing services office for the required customs documentation, forms, and Global Priority Mail envelopes.
Airmail
Airmail is a generic term used to differentiate matter from economy mail. This category includes Letter-Post, Parcel Post, and Direct Sacks of Printed Matter to One Addressee (M-bags). All matter must be marked AIR MAIL/PAR AVION on the address side. Do not put markings in upper right hand corner where postage will obscure markings. Material must be sealed on all edges. Enclose self-mailers in envelopes.
Air Letter-Post
Air letter-post encompasses all of the classes of international mail, such as letters and letter packages, postcards, aerogrammes, and printed matter. This service is available to all countries. The maximum weight limit is four pounds. A nonmachinable surcharge of $0.12 is required for air letter-post items weighing one ounce or less if the item meets the same nonmachinable standards identified above.
Special services such as registered and return receipt may be added on a country-specific basis. Customs form PS 2976 is required on all potentially dutiable material regardless of weight and all matter weighing more than 16 ounces. Customs form PS 2976 is available from the campus mailing services office.
Air parcel post is designed to accommodate larger and heavier shipments whose size/weight transcend the limits of air letter-post. Material having the nature of current and personal communication is not permitted. Optional additional services such as insurance may be obtained on a country specific basis. Customs form PS 2976-A is required and is available from the campus mailing services office.
Direct Sacks of Printed Matter to One Addressee (M-Bags)
All printed matter, not having the appearance of personal correspondence, and being produced by any means other than typewritten or handwritten, may be sent in an M-bag. There is no minimum weight for M-bags but postage must be calculated on an eleven pound bag charge. Maximum weight limit, including the M-bag sack, is 66 pounds.
Customs form PS 2976 must be attached if package contains potentially dutiable printed matter. Registration and insurance are not available for this category.
Mail that is classified as letter-post or parcel post may also be sent as Economy Mail. This service includes Letter-Post, Parcel Post, and Direct Sacks of Printed Matter to One Addressee (M-Bags). Economy mail is the slowest and least expensive mail service provided to international destinations. Material must meet the same mailing requirements and customs documentation as the corresponding airmail category.
EXCEPTION: Economy mail doesn't require a nonmachinable surcharge. There is no minimum weight for economy mail but postage must be calculated on a minimum one pound weight.
Special Services
Special services (e.g., registration or insurance) are available on a country-specific basis. Call the campus mailing services department for information.