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BPPM
Revision Memorandum
November 29, 2001
TO:
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Manual Users
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FROM:
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Ralph Jenks, Manager
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SUBJECT:
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Business Policies and Procedures Manual
Revision Letter Number One Hundred Ninety-Eight |
This BPPM revision includes the following changes:
University Records--Retention and Disposition 90.01
This revision adds a description of essential records, which are noted in the Remarks
column on University records retention schedules in accordance with State Records
Committee recommendations.
All-University Records Retention Schedules:
The State Records Committee has established, revised, or added remarks to the
following records series:
Administrative--Executive Level Records (Dean and above) 90.01.10-11
- Major Administrative Studies and Operational Plans
- Minutes and Files of Policy-Setting Meetings
- Official Correspondence
- Papers of Executive Direction
Administrative--General Office Records 90.01.12-14
- Administrative Materials with No Retention Value
- Electronic Mail (E-Mail) Retention
- Routine General Office Policies and Procedures
- Routine Operational Plans
Accounting/Fiscal Records 90.01.15-20
- Billing Receivables System (BRS)
- Cashier Receipts
- Contracts for Purchases, Purchased Services, Leases or Rentals
- Federal Excess Property File
- Information Technology Billing Report and Usage Report
- Journal Voucher
- Personal Service Contracts
Information Services Records 90.01.21-25
- Computer Usage Files
- Data Documentation
- Data Processing Operating Procedures
- Disaster Preparedness and Recovery Plans
- Finding Aids, Indexes and Tracking Systems
- Input Documents
- Network Usage Files
- Operating System Hardware Conversion Plan
- Program Listing and Source Code
- Summary Computer Usage Report
- System and Database Backup Files
- System Documentation
- System Specifications
- System Users Access Files
- Systems and Applications Development
- Technical Program Documentation
- Year 2000 Project Files
Legal Files 90.01.27
- Attorney General Letters
- Attorney General Opinions
- Attorney General's Case Files--University Copy
- Legal Issue Files
Mail Services Records 90.01.28-29
Payroll and Personnel Records Used Campus-Wide 90.01.30-37
- Applications/Resumes Received--Not Solicited or Interviewed
- Employee Performance Evaluation Supporting Documents
- Personnel Complaints, Exonerated
- Personnel Complaints Supporting Documents
- Personnel Record Folders
- Reports of Personnel Complaints--Upheld
- Volunteer Files
Public Affairs and Public Disclosure Records 90.01.39
- Newsletters and Bulletins, Internal and External
- Press Releases
Purchasing Forms Used Campus-Wide 90.01.40-41
Records Management Files 90.01.42
- Record Transmittal Forms
- Records Retention Schedule, SSA-53B
Safety Records 90.01.43-45
- Chemical Spill Management Records
- Hazard Communication Records
- Incident Report (WSU 1131)
- Medical Surveillance Files
Student Records 90.01.47-48
Note to users who maintain paper copies of the BPPM: Because we added pages to the
PDF version of the retention schedule for Legal Files and Payroll and Personnel Records
Used Campus-Wide, the page numbers of the subsequent All-University Schedules have been
changed.
Return to the Policies and Procedures Manuals home page.
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