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Student organizations form an important part of
the educational experience for many graduate and professional students
at Washington State University. These Affiliate organizations are
vital to student life as well for the continuing development of
professional skills while in academia.
If you need help with the guidelines or have questions about forming
an Affiliate or renewing your active status for the current academic
year, please call the GPSA office at 335-9545.
Privileges:
 Budget
allocation, up to $500 per academic year
• Right to promote your organization
and its activities on campus
• Right to advertise as a WSU student organization
• Right to sponsor speakers and events on campus
• Free use of Compton Union meeting rooms, when available
• Right to apply for student office space in the Compton Union
Building
• Free use of banking service through the University Controller's
office:
Funding Request:
Affiliate funding is reviewed each year. Please
download the Affiliate Funding
Request document and return it to the GPSA office. Please provide request 4-6 weeks before funding is needed.
Steps to Official Recognition:
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1. |
Develop a constitution
for the organization based on input from the members. A group's
constitution is an important document that governs its purpose
and future actions. Anticipate the future and insure that your
constitution does not limit the organization's options for growth
and change. The following information should be included: |
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a. |
Name of
organization |
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b. |
Purpose
and objectives |
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c. |
Qualifications
for membership--you MUST include a non-discrimination statement |
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d. |
Sources
of financial support (dues, initiation fees, local/national
aid, and financial projects) |
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e. |
Description
of officers, including qualifications, duties, and method of
election |
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f. |
National/local
affiliations and any financial obligation resulting from that
affiliation |
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g.
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Parliamentary
authority and method of amending constitution |
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h.
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Adoption
and amendment procedures |
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i. |
Description
of the organization's safety program (if applicable) |
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j. |
Include the statement: "The balance of this organization's
FS&A account will never be allowed to be overdrawn. If the
organization should disband and abandon the FS&A account
for more than one year, any excess funds will be deposited in
the account indicated on the previous year's Organizational
Report Form." If no fund is indicated, any excess funds
will be deposited in the Student Activities Board Account 6680-7890 |
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k. |
Date the constitution with month and year |
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l. |
List responsiblities of the advisor |
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Please
note: Full membership in student organizations will be restricted
to full-time, currently enrolled graduate and professional students
at WSU. Others may participate as honorary or associate members
(ex-officio, with no voting rights). Additionally, all officers
of the organization must be graduate and/or professional students.
WSU will not recognize any student organizaiton which denies
membership because of race; religion; sex; age; color; creed;
national or ethnic origin; physical, mental or sensory disability;
marital status; sexual orientation; and status as a Vietnam-era
or disabled veteran. |
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2. |
Elect
officers in accordance with your constitution. |
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3. |
Complete
an Organization Report Form and Officers Card, listing officers
and advisor, their addresses and phone numbers, and submit,
with a copy of your constitution, to the Activities/Recreational
Sports office for recognition. |
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4. |
If your
student organization is affiliated with a community, state or
national organization, a copy of the parent organization's constitution
must be submitted with other recognition forms. |
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5. |
Approval
will be given through the Activities/Recreational Sports office. |
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6. |
When
an organization receives final approval they will be assessed
a $5 fee, which covers the cost of the Recognized Student Handbook
and Event forms. They will be assigned a mailbox in the GPSA
offices, on the third floor of the CUB. Please use the following
address for mail: |
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(Name of Organization)
203 Ad Annex
Washington State University
PO Box 644125
Pullman, WA 99164-4125
(On-campus interdepartmental mail may be addressed to your organization,
zip XXXX)
Maintaining Official
Recognition
Once a group has become recognized, it is relatively
simple to maintain the recognition status. The privileges of recognition
will continue as long as groups fulfill the following:
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1. |
Complete an Organization Report
Form and Officers Card to renew your group's recognition as
official campus organization. Submit these items with a $5 fee
within four weeks of the beginning of fall semester each year
to the Activities and Recreational Sports Office (3rd floor
CUB).
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2. |
Notify Activities/Recreational
Sports office of elections within tend days of any election. |
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3. |
Collect mail at least once a week
from the organization's mailbox, GPSA offices in 308 CUB. |
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4. |
Submit a copy of any revisions
to constitutions to Activities/Recreational Sports for review
and approval. Constitution guidelines also apply to revisions. |
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5. |
Abide by Washington State University policies, local, state,
and federal laws. |
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Responsibilities:
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Abide by all University rules
and regulations, including those concerning
recognized student organizations. |
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Complete and
return to the Activities and Recreational Sports office an
Officers Card and Organization Report Form. Notify the office
within one
week of officer changes. |
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Establish a Faculty, Student
& Alumni Account with the University for all
organization funds (CUB B-19). Recognized Student Organization
must
keep their funds in the Faculty, Student & Alumni Account.
Funds
cannot be deposited in a private bank account. |
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Pick up mail from your organization's
mailbox, located in the GPSA
offices, at least once a week. |
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Maintain a copy of the organization's
current constitution on file in the
Activities and Recreational Sports office. |
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Abide by the organization's
constitution and stated purpose. |
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